Executive Support Co-Ordinator

Job Req ID: 5904

Job Posting Closing Date: 03.01.25

Executive Support Co-Ordinator

Attractive Salary and Package

36.5 Hours per week

Newtownabbey

Who are we?

At Henderson Group, we are proud to be one of Northern Ireland’s leading organisations.

Employing more than 5,500 colleagues across the UK and Ireland, the group encompasses Henderson Wholesale, Henderson Retail, Henderson Foodservice & Henderson Technology.

A look into the role…

To support continued growth across our group, we are seeking to add to our executive support function with the creation of this new role. Reporting to the Group Chief Financial Officer (CFO), the Executive Support Co-Ordinator will provide support to the most senior leadership teams across the Group, whilst optimising Board effectiveness and delivering excellent support to key Group initiatives.

The successful candidate will provide a full support service to the operation of board meetings, support with diary management & communications, and provide executive support for key initiatives where required.

This role will be very well suited to a candidate with highly developed time management/ organisational and communication skills, a high level of IT proficiency, and a proven track record of successfully supporting senior executive(s).

Working as Executive Support Co-Ordinator you will:

Co-ordinate ongoing schedule of board meetings with CFO and Managing Directors.
Compile, via Directors, materials for use at board meetings (reports, minutes, agenda, investment papers).
Maintain Action Registers arising from meetings, and review with relevant Chair/MD.
Ensure, via relevant members, the update of the Action Register in advance of Board meetings, including driving relevant members to actively address open items.
Ensure facilities (rooms, audio-visual aids) and catering arrangements in place for board meetings.
Attend board meetings to record accurate and relevant minutes, for review by the appropriate Chair/MD and circulate to members.

Support the CFO and Directors in key initiatives as required- including reporting on progress against company strategies.
Liaise between Chairs, MDs and Directors to organise meetings and appointments and managing conflicts / urgent priorities as they arise.
Manage the email inbox of key Directors, including interactions with colleagues and external parties on behalf of the CFO, Chairs, MDs, and other Directors as agreed with CFO.
Liaise with Shareholders PA to co-ordinate diaries, meetings and support as necessary.
Maintain confidentiality at all times, dealing with/ processing sensitive information appropriately.

Skills for Success

Joining us as Executive Support Co-Ordinator, the minimum criteria you will need is:

Good standard of education (minimum 4 GCSEs including Mathematics & English OR equivalent).
Successful track record of supporting a senior executive/team.
Highly Proficient IT skills, including Microsoft Office 365 Suite (Outlook, Word, PowerPoint, Excel, Teams, SharePoint)

The essential attributes we’re looking for:

You will have highly developed organisational and time management skills, with an excellent ability to prioritise workload, multi-task and adapt to changing requirements.
Having an ‘eye for detail’ is essential, along with a logical, organised and methodical approach.
A high level of professionalism and discretion, maintaining confidentiality as appropriate.
The ideal candidate will be self-directed and personally motivated to provide the highest possible service to colleagues.
You will have a strong ability to engage and communicate effectively, in both verbal and written scenarios.
We’re looking for a candidate who is a confident and positive communicator, with the ability to influence senior colleagues.

It is desirable if you have:

Further/ Higher level qualification in a relevant subject (e.g. Business Administration)
Experience of working within a privately-owned business.
Experience of working within the FMCG sector/ food business
Knowledge and appreciation of the challenges and opportunities facing businesses in the United Kingdom and on the island of Ireland.
Knowledge and understanding of the economic, social and market environments in Northern Ireland.
Knowledge and understanding of how the role contributes to the Group’s goals in responsible business practice.

Are we right for you?

As part of this role, it will be important that you feel aligned with the values that we live and work by.

Ambition – We always strive to be better. We seek new challenges and look for ways to do things better.

Customer First – We provide exceptional service. We put customers at the heart of everything and support our communities.

Teamwork – We succeed together. We help colleagues to succeed, and we share our knowledge and skills.

Integrity – We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity.

The Reward

The impact you can make with Henderson Group goes far beyond your day to day. You will be part of a business that places our local communities at the heart of what we do. In the last year Henderson group staff and retail stores raised over £1 million for charity partners.

You will have the balance necessary to enjoy your job and your life. We will help you to feel proud of what you do and achieve, and we will be here to celebrate your success.

We value employee development and heavily invest in our people, and our business has been recognised externally for delivering excellence in employment.

Benefits include market competitive salary, contributory pension scheme, healthcare, life assurance, employee assistance programme, social club, staff discount (grocery/fuel) at Henderson Group company-owned stores, and many more.

This is a full-time position working 36.5 hours per week. Working hours will be 8:45am-4:45pm Monday to Thursday and 8:45am-3:45pm Friday.

If you would like to speak with us before making your application, our Talent Acquisition Specialist - Joanne McClelland would be happy to have a confidential chat with you about the role on offer - email joanne.mcclelland@henderson-group.com to get in touch.

Completed applications must be submitted online by midnight on 3rd January 2025.

*Applicants should note that we reserve the right to apply the desirable criteria if required at shortlisting stage.

We are an equal opportunities employer.