Finance Coordinator - Trading Wholesale

Finance Co-Ordinator (Trading)

Attractive Salary & Benefits

36.5 Hour week (Hybrid)

Newtownabbey

Who are we?

At Henderson Group, we are proud to be Northern Ireland’s leading foodservice provider. Our group encompasses Henderson Wholesale, Henderson Retail, Henderson Foodservice and Henderson Group Property. We employ over 6,000 staff and have been placed 5th in Ulster Business Top 100 Companies 2024.

We're a family-owned team that cares about our people and the community in which we live. Our leaders care about employees, and our employees succeed together and celebrate the success of others. We are interested in your aspirations, interests and skills and we strive to support and inspire you to do well.

A look into the role

Henderson Wholesale is a leading Wholesaler in Northern Ireland and supplies goods to over 500 stores across various brands such as SPAR, EUROSPAR and VIVO. We source from local farmers, growers and producers and are proud to contribute to our local economy and environment.

We achieved Gold accreditation against the Investors in People standard framework in 2023 in recognition of people management excellence and our commitment to investment in people.

The purpose of the role:

The Finance Coordinator is responsible for the accurate execution, tracking and governance of key financial processes across Trading and Finance.

The role ensures timely invoicing, supplier recovery, sales processing, and agreement maintenance, while acting as a process owner for invoicing-related systems and continuous improvement.

The role plays a key part in strengthening financial control, visibility, and process efficiency through collaboration with Finance, IT, Suppliers, and Retailers.

Working as Finance Co-Ordinator you will:

Invoicing & Financial Control

• Manage MRG-related financial processes, ensuring accuracy, compliance and timely completion.
• Own quarter-end and year-end invoicing, including report production, reconciliation, tracking and issue resolution.
• Deliver ad hoc invoicing activity, ensuring all invoices are fully traceable via approved systems/apps.
• Produce monthly invoicing reports, highlighting progress, variances, exceptions and risks.

Supplier Retros & Recoveries

• Manage Supplier Retros, including setup, tracking, reconciliation and reporting.
• Lead supplier communications via the supplier portal, resolving discrepancies and ensuring timely recovery.
• Maintain auditable records to support Finance and internal controls.

Sales Processing & Retailer Support

• Ensure scanned sales are completed on time for all retailers.
• Act as a key contact for retailer queries relating to scanned sales.
• Coordinate and issue sales communications to retailers where required, ensuring clarity and accuracy.
• Levies, Credits & Financial Set-Up

• Coordinate Own Brand Levy setup and tracking in partnership with the Finance department.
• Manage Central Office Credits, including setup, monitoring, reconciliation and reporting with Finance.

Agreements & Systems Maintenance

• Maintain and administer commercial agreements within the ORDERS system, ensuring accuracy and version control.
• Ensure agreements align with invoicing and recovery processes.

Systems Ownership & Process Improvement

Act as Product Owner for invoicing and related applications, including:

• Identifying improvements and new process opportunities
• Supporting IT with system enhancements, defect resolution and error detection
• Improving controls, efficiency and reporting capability

Skills for Success

Joining us as Finance Co-Ordinator the minimum criteria you’ll need is:

• Minimum of 1 years’ experience working in a fast-paced, deadline-driven office environment.
• Proven ability to manage and deliver high-quality work while balancing competing priorities and deadlines.
• Experience supporting operational or commercial processes, with a strong focus on accuracy and attention to detail.
• Proficient in Microsoft Office applications, including Excel, Outlook, and PowerPoint.
• Full UK or EU driving licence with access to your own vehicle.

The Attributes you’ll need include:

• Strong teamworking skills, with a collaborative approach and a commitment to supporting team success.
• Ability to take the lead when required, providing clear direction, confidence, and support during periods of change or increased pressure.
• Strong problem-solving and critical-thinking skills, with the ability to identify root causes and develop practical, effective solutions.
• Positive and adaptable mindset, with enthusiasm for change, transformation, and continuous improvement.
• Excellent written and verbal communication skills, with the ability to engage effectively with a range of stakeholders.
• Ability to work proactively and independently, while recognising when to seek guidance, collaborate, or escalate issues appropriately.
• Strong stakeholder management skills, with the ability to build effective relationships and collaborate across multi-functional teams.

It is Desirable if you have:

• Previous experience working within financial environment
• Managing large data sets within Financial systems (Agresso, Oracle, SAP, Orders and Enable)
• Experience with process improvement, business change, or system implementation activities
• Experience working with supplier portals and retail sales data

Are we right for you?

As part of this role, it will be important that you feel aligned with the values that we live and work by.

Ambition – We always strive to be better. We seek new challenges and look for ways to do things better.

Customer First – We provide exceptional service. We put customers at the heart of everything and support our communities.

Teamwork – We succeed together. We help colleagues to succeed, and we share our knowledge and skills.

Integrity – We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity.

The Reward

The impact you can make with Henderson Group goes far beyond your day to day. You will be part of a business supporting defibrillator installations and school sports days. In the last year Henderson group staff and retail stores raised over £1 million for charity partners.

You will have the balance necessary to enjoy your job and your life. We will help you to feel proud of what you do and achieve.  And we will be here to celebrate your success.

Our business has been recognised externally for delivering excellence in employment.  We value employee development and heavily invest in our people.

Benefits include market competitive salary, contributory pension scheme, healthcare, life assurance, employee assistance programme, social club, Reward Gateway Employee Recognition & Discount Scheme throughout UK/Ireland, staff discount (grocery/fuel) at SPAR/EUROSPAR Henderson Group company-owned stores and many more.

This is a full-time position working 36.5 hours per week. Working hours will be 8:45am-4:45pm Monday to Thursday and 8:45am-3:45pm Friday. Hybrid and flexible working arrangement available.

If you'd like to speak with us before making your application, our Talent Acquisition Specialist - Joanne McClelland would be happy to have a confidential chat with you about the role on offer - email joanne.mcclelland@henderson-group.com to get in touch.

*Applicants should note that we reserve the right to apply the desirable criteria if required at shortlisting stage

Completed applications must be submitted online by midnight on Sunday 2nd August 2026

We are an equal opportunities employer.